Privacy Policy

Last updated: March 11, 2026

This Privacy Policy describes how Orbitai ("we", "us", or "our") collects, uses, and shares information about you when you use our web application and related services (collectively, the "Service"). By using the Service, you agree to the collection and use of information in accordance with this policy.

1. Information We Collect

1.1 Information You Provide

We may collect information you provide directly to us, including but not limited to:

  • Name and email address when you register for an account
  • Profile information you choose to add (e.g., job title, organization)
  • Content you create, upload, or share within the Service (e.g., tasks, documents, messages, project data)
  • Communications you send us (e.g., support requests, feedback)

1.2 Information Collected Automatically

When you use the Service, we automatically collect certain information, including:

  • Log data: IP address, browser type, operating system, referring URLs, pages visited, and the date/time of your visit
  • Device information: hardware model, operating system version, unique device identifiers
  • Usage data: features used, actions taken, and interaction patterns within the Service
  • Cookies and similar tracking technologies (see Section 5 for details)

1.3 Information from Third Parties

We may receive information about you from third-party services you connect to the Service (e.g., Google, Microsoft), including your name, email address, and profile picture, as permitted by your account settings with those services.

2. How We Use Your Information

We use the information we collect to:

  • Provide, maintain, and improve the Service
  • Create and manage your account
  • Process and fulfill your requests
  • Send you technical notices, updates, security alerts, and administrative messages
  • Respond to your comments, questions, and customer support requests
  • Monitor and analyze usage trends and activities in connection with the Service
  • Detect, investigate, and prevent fraudulent transactions and other illegal activities
  • Personalize your experience
  • Comply with legal obligations

3. How We Share Your Information

We do not sell your personal information. We may share your information in the following circumstances:

3.1 With Your Organization

If you access the Service through an organization account, your organization administrators may have access to your account activity and content within the Service.

3.2 Service Providers

We may share your information with third-party vendors and service providers that perform services on our behalf (e.g., cloud hosting, analytics, email delivery, customer support). These parties are bound by confidentiality obligations.

3.3 Business Transfers

If we are involved in a merger, acquisition, financing, or sale of assets, your information may be transferred as part of that transaction.

3.4 Legal Requirements

We may disclose your information if we believe disclosure is in accordance with, or required by, applicable law or legal process, including lawful requests by public authorities.

3.5 Protection of Rights

We may disclose your information to protect the rights, property, and safety of us, our users, or others.

4. Data Retention

We retain your information for as long as your account is active or as needed to provide the Service. You may request deletion of your account and associated data at any time by contacting us. We may retain certain information as required by law or for legitimate business purposes.

5. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to collect and use information about you. Cookies are small data files stored on your device. We use:

  • Essential cookies: Required for the Service to function properly
  • Analytics cookies: Help us understand how users interact with the Service
  • Preference cookies: Remember your settings and preferences

You can control cookies through your browser settings. However, disabling certain cookies may limit your ability to use some features of the Service.

6. Data Security

We implement appropriate technical and organizational measures to protect your information against unauthorized access, loss, or alteration. However, no security system is impenetrable, and we cannot guarantee the absolute security of your data. You are responsible for maintaining the confidentiality of your account credentials.

7. International Data Transfers

Your information may be transferred to and processed in countries other than the country in which you reside. These countries may have different data protection laws. By using the Service, you consent to this transfer. We take steps to ensure adequate protections are in place wherever your data is processed.

8. Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal data, including:

  • Access: Request a copy of the personal data we hold about you
  • Correction: Request correction of inaccurate or incomplete data
  • Deletion: Request deletion of your personal data
  • Portability: Request a machine-readable copy of your data
  • Objection: Object to or restrict certain processing of your data
  • Withdrawal of consent: Withdraw consent where processing is based on consent

To exercise any of these rights, please contact us at the address below.

9. Children's Privacy

The Service is not directed to individuals under the age of 16. We do not knowingly collect personal information from children under 16. If we become aware that we have collected personal information from a child under 16, we will take steps to delete that information.

10. Third-Party Links

The Service may contain links to third-party websites or services. We are not responsible for the privacy practices of those third parties. We encourage you to review their privacy policies before providing any information.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last updated" date. Your continued use of the Service after the effective date of the revised policy constitutes your acceptance of the changes.

12. Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us at:

Orbitai

Email: leandro@hicapps.com